It turns out that Canadian business owners love to move—over 1 in 3 moving jobs is a corporate move! Clearly, moving offices is a regular occurrence, which is why you need a plan to complete the move efficiently.
Fortunately, we have prepared a 12-point checklist (after consulting our Rent-a-Son team for office moving in Toronto) that can help you do just that.
A 12-Point Checklist from the Top Moving Company in Toronto
- Designate a Person in Charge of the Move
Give a trusted employee charge of managing the move. They will be responsible for coordinating with the commercial moving company, planning, delegating tasks, and ensuring a successful move.
- Outline a Budget
Preparing a moving budget is vital for preventing massive cost overruns. It will help you identify the right company for office moving in Toronto and chalk out the moving plan.
- Identify a Moving Company in Toronto
Early in the process, find a moving partner that provides the services you are looking for (disassembly, packing, shifting, re-assembly, etc.). Speak to at least three or four companies, check reviews on Facebook and Google, and look at their BBB profile. They should also be insured, so your possessions are covered in the event of a loss.
- Create a To-Do List
Start a to-do list that captures all that you need to accomplish before moving day. Write down who will be responsible for the action item and when it needs to be completed.
- Tell Staff About the Move
Inform your staff about the move, including where you are moving, when, and how. Ask your employees for feedback, check for any precautions to be taken, and get volunteers to assist with the move.
- Double-Check Your New Office Space
Make sure that everything you are moving will fit in your new office space. For instance, the conference table that looks fine at the current office may be too big for the new place.
- Prepare an Inventory of Moving Items
Outline what you will be taking and what you won’t. Provide the inventory to your movers so they can plan for the move accordingly, too.
- Dispose of the Waste
Moves are a great time to clear out the junk and items that you don’t need (or didn’t even know you had). Sell, donate, or send them off to the landfill, rather than lugging them to the new office.
- Prepare a Floor Plan
Chalk out a floor plan for the new premises, so you know where you want the movers to place your items.
- Start Packing
Start packing weeks or months in advance, so come moving day, you aren’t running around trying to cram expensive office equipment into any spare space.
- Coordinate with Your Building
Speak to your property manager about the upcoming move. Find out about parking and any building restrictions that may be there.
- Start the Move with an Award-Winning Team for Office Moving in Toronto
The most important ingredient in any office move is the moving company you work with. The right team can eliminate hassle, reduce expenses, and move your items safely.
Talk to us to find out why Rent-a-Sonis the go-to moving commercial moving company for some of Canada’s largest organizations, including Shoppers Drug Mart, Ubisoft, and TIFF.